Litigation Coding Services...

Extract optimized its coding process to use a mix of automated and manual processes to offer the quickest and highly accurate coding solution to our clients.

Requirements Gathering and Design: Our coding team works with you to identify the needs of a particular trial at the beginning of the project, and then defines the processes around it to ensure an efficient workflow for our encoding staff.

Logical Document Separation: With the help of paralegals and attorneys on staff, we effectively, accurately and efficiently determine document boundaries. This becomes necessary when documents are not separated physically at the time of scanning/imaging. Each image is reviewed to arrive at an accurate logical document separation which is further classified as a document or an attachment.

Standard Bibliographic Coding: Extract offers objective bibliographical coding for the standard fields,

  • Begin document/End document (Begin bates#/End bates#)
  • Attachment range
  • Document date
  • Document type
  • Document title
  • Author/recepient

    In addition to the above, we can code/index any field as may be required for a particular trial.

    Full Text Loading/Searching: In addition to objective coding, Extract can create load files to load full text OCR files or electronic documents (Excel worksheets, emails, Word documents, etc.) for you to search for any part of the text. With full text search, you are not limited to be able to search on coded fields only.

    Quality Control

    Strict quality control process ensures that all documents were scanned, the image quality was proper, numbering is in order, all fields were properly coded and full text coding was accurate. Process monitoring tools are in place to ensure complete coordination between a number of coders on a large project.

    Word-wheel database: In most litigation support projects there are proper and organization names that occur repeatedly in most documents. In order to maintain consistency and eliminate errors, a word-wheel database is maintained. When a new project is started, the database is initiated anew and a list of commonly occurring names is obtained from our customer and entered into the database. When the operator encounters these names while indexing, that person simply queries the database and it pulls the previously entered name in its entirety. This process improves productivity, improves quality and eliminates spelling errors. The database is continuously expanded and updated as the project progresses. The procedure for adding names to the database is tightly controlled.

    Extract Information Systems
    556 N. Diamond Bar Blvd, Ste. 201-B, Diamond Bar, CA 91765.
    Phone: 310.515.8557      Fax: 310.515.8546